Rule 1.06. Clerk Review; Acceptance/Rejection Procedure

Following submission, the District Court shall timely review the electronically filed document(s) and shall notify the filing party as to whether the filing is accepted or rejected. Upon acceptance, the submitted document(s) shall be entered into the docket of the case and the docket shall reflect the date and time of filing as set forth in Article X, Rule 5(b) of the Rhode Island Supreme Court Rules Governing Electronic Filing. In accordance with Article X, Rule 5(c), grounds for the rejection of a document submitted to the EFS in a small claims action are limited in scope as follows:

(A) Failure to include a notarized signature on the Proof of Claim and Military Service Affidavit and Waiver of Right of Appeal portion of the Small Claims Notice of Suit;

(B) For plaintiff corporations, a Small Claims Notice of Suit filed without an affidavit of designation for corporations with assets under $1,000,000 (see Rule 3.03);

(C) A small claims action filed without the required documents as set forth in the

(D) Pleadings not filed in accordance with Rule 1.05;

(E) Documents, including any required documents, attachments, or exhibits, scanned in the wrong orientation, e.g., upside down or backwards;

(F) Documents scanned and filed that are unreadable or illegible;

(G) Documents filed in a fillable portable document format (PDF);

(H) Fees not paid on requested executions and citations;

(I) The document filed does not match the selected filing code type;

(J) The document is filed into the wrong case;

(K) The document contains the wrong or incomplete case caption;

(L) The document is filed with no case identification;

(M) The document was improperly scanned or uploaded;

(N) The party name, party address, or document name exceeds the number of allotted characters in the EFS;

(O) The filer added a party or participant that is not configured in the CMS or does not match the information in the case;

(P) A payment processing error occurred; and/or

(Q) A technical submission error occurred.